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Windows Vista Repair | Vista and XP repair guides - Part 21

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About Connecting Outlook 2007 to a Free Email Account

If you are going to use Outlook 2007 as an email program, and you’re not connected to a corporate Microsoft Exchange server, you’ll need to connect Outlook to a Web-based email account. Lots of big companies, like Yahoo!, Microsoft, and Google offer free web-based email accounts, as do hundreds of smaller companies. But not all free accounts are suitable for use with Outlook. The top choice for most people is to connect Outlook to a free Gmail account from Google. Once you have a Gmail account, it only takes moments to configure the Gmail Outlook connection. This allows you to use Outlook to read messages sent to your Gmail account. It also allows you to send messages from Outlook using your Gmail account.

Why should you choose Gmail? Well, there are lots of other free email accounts out there, for example Yahoo! Mail & Hotmail. But connecting them to Outlook for free is another story. Some Web-based email accounts are set up so you can view them using your Web browser, but they’re set up to prevent you from connecting to them with programs like Outlook. Other email accounts (Yahoo! Mail and Hotmail, for example) allow you to connect to them with Outlook, but they charge you a fee for the privilege. Their free versions won’t help you at all. There’s only a small number of Web-based email accounts that allow you to connect Outlook for free. Google’s Gmail is the biggest and best of this select group.

With Gmail, you get a massive amount of space (measured in Gb) of mail storage right on Google’s servers. It also provides powerful search capabilities (basically doing a Google search on your own email). Google supports the Gmail service with advertising, but you only see the ads when you use your Gmail account with your web browser, not when you use Outlook. This is definitely the free email service you want to use to connect to Outlook.

The steps required to make the Gmail Outlook connection are moderately difficult, but most people can make the connection on their own especially if they have access to someone more experienced should they get stuck. If you want to try setting up a Gmail account & connecting it to Outlook 2007, the instructions are posted here.

Configuring Gmail and Outlook to work together is just one of the topics covered in the first lesson of the 6-week online course, Introduction to Outlook 2007. If strengthening your skills with Microsoft Office Outlook 2007 makes sense to you in these uncertain economic times, and you like the idea of a structured class with the ability to interact with your instructor, I suggest you visit IntroToOutlook2007.info to learn more.

Introduction to Outlook 2007 – Design and Use Electronic Business Cards

One practice that’s common across virtually all businesses is the exchange of business cards. Microsoft chose to honor that common practice by adding electronic business cards to Outlook 2007. This brings them in line with most other modern email and contact management products.. Even better, Outlook’s electronic business cards use the industry standard vCard (.vcf) format making it simple to exchange cards with other people through email.

That said, please be aware that while Outlook makes it easy to work with electronic business cards, designing quality cards is a whole different story, and the province of the corporate marketing folks. This puts the art of designing quality electronic business cards outside the scope of this article. So we’ll talk only about how you create and use electronic business cards. It’s up to you, in compliance with corporate policy, to come up with a design you are proud of.

How to Create an Electronic Business Card

As soon as you create a new contact, Outlook automatically creates a very basic electronic business card to go with it. These cards are simply lists of the basic information you entered for that contact, such as their name and address, along with a copy of the contact’s picture (if you have one). What follows is a very basic set of instructions for creating more elaborate cards to that replace these basic default ones.

To create an electronic business card for a particular contact, follow this procedure:

  1. Open the contact you want to work on. The current electronic business card for this contact appears on the right side of the contact window.
  2. Right-click the current version of the card, then click Edit Business Card to open the Edit Business Card dialog box.
  3. You’ll see numerous options and controls for editing the business card. Microsoft really made our lives easier here. They’ve included an image of the contact’s card that changes as you use the controls in this dialog box. This allows you to see the results of each change right away. That also means you can easily undo changes you don’t like and lets you freely experiment with different possibilities.
  4. Once you have selected and formatted the fields you want to appear on the card, move over to the top of the Card Design section and work your way down each control, experimenting with different settings until you get a design that you like. If you have a particular picture you want to include on the card stored on your computer, click the Image button to insert it. Click Background to apply a background color to the card.
  5. Repeat the previous two steps in any order to refine and tweak your card design until it’s exactly the way you want it. Click OK when you’re done designing.

Working with Your Electronic Business Card

Your new business card design will now be visible in Business Card view and whenever you attach it to a message you’re working on. To attach the card to a message, first position the cursor in the message at the location where you want the business card to appear. Then click Insert Business Card in the Include section of the ribbon while you’re editing the message. The card appears in the body of the message at the location specified by the cursor. The card is also attached to the message in .VCF format so the recipient can easily save it.

Learning how to work with electronic business cards is just one of the subjects covered in the fourth lesson of the 6-week online course, Introduction to Outlook 2007. If strengthening your Microsoft Office Outlook 2007 skills in this time of uncertain job prospects makes sense to you, and you like the idea of a structured class with the ability to interact with your instructor, I strongly suggest you visit IntroToOutlook2007.info to see if the course is available through a school near you.

Introduction to Outlook 2007: How to Manage Multiple Email Accounts

Having Outlook work with multiple email accounts simplifies your life by becoming one central place to work with all your messages. It does, however, add some complexity in that you need to know which account any given message came in on or will be sent out on. The rest of this article explains how you do this.

When you Receive Messages

Let’s talk about how Outlook receives messages from different accounts. Outlook will automatically checks each email account (the settings in your Send/Receive groups determine when). Messages from most types of email accounts end up in the Inbox, while messages from HTTP mail accounts, like Hotmail, end up in their own collection of mail folders.

Wondering how you will know which messages are associated with which accounts? The Hotmail messages automatically end up in their own folders. For the others, if you can’t tell just by looking at who they’re from, you can look at the To: field of the message. The email address the message was sent to (and hence the account), appears on that line.

Except when it doesn’t. Sometimes you’ll see a nickname instead of the actual email address in the To: field. If there’s a nickname, you can follow these steps to find out the actual email address associated with that nickname:

  1. Right-click the nickname.
  2. In the shortcut menu, click Outlook Properties.
  3. In the dialog box, look on the E-mail Addresses tabbed page to see which address the message was sent to.

Sending Messages from Multiple Accounts

Outlook always has a default account it will use to send new messages, unless you tell it to use a different account. This is how the account that Outlook will use is determined:

  • Outlook will always use the default account for a new message, unless you tell it to do something different.
  • When you’re replying to a message you received, Outlook uses the account that the message came in on. In other words, if someone sent a message to your account named xyz@mymailserver.com, and you do a Reply or Reply to All, Outlook would assume you want to send the reply using the xyz@mymailserver.com account. Unless, of course, you tell Outlook to use a different account.
  • When you forward a message, Outlook likewise assumes you want to do so with the same account as the original message.

The way Outlook selects the account to use makes great sense, but what if you don’t want to use the account Outlook wants you to? What exactly is the process for telling Outlook which account you want it to use?

You tell Outlook which email account to use when the message window is open. When you have multiple accounts set up, you will see an Account button below the Send button. Click the Account button, and Outlook will display a menu listing all your e-mail accounts. Simple select the account you want Outlook to use for sending this message.

How to Specify the Default Account

You may at some point decide that you want Outlook to use a different email account as your default. If you do, these are the steps you’d follow to change it:

  1. Go to the main Outlook menu and click Tools > Account Settings. This opens the Account Settings dialog box.
  2. On the E-mail tabbed page of this dialog box, you should find the box listing all your email accounts. Click the account you want to make your new default account.
  3. In the space above the account list, find and click Set as Default. The Set as Default option remains dim until you have selected a new account to use as the default.
  4. The list rearranges itself so the new default option appears at the top of the list.
  5. Click Close.

You can now manage your multiple email accounts.

Learning how to work with multiple email accounts is just one of the things covered in Lesson 3 of the 6-week online course, Introduction to Outlook 2007. If strengthening your skills with Microsoft Office Outlook 2007 makes sense to you in these uncertain economic times, I strongly suggest you visit IntroToOutlook2007.info to learn more.

Remote Data Backup – Have You Got Yours Yet?

Anyone who uses or in particular works on a computer is going to need to understand about data backup, what it is, and why it is so important. When you backup your data, you are storing your files on a disk or other device that is completely separate from your primary computer.

The purpose for the data backup is so that in the event anything were ever to happen to your computer, for instance if it were to get a virus or something else were to happen that disrupted or even completely deleted any of your files or personal information, you would have the data backup and so you would be able to get all the information back.

There are a few different options that you can choose from when it comes to data backup, including online backup (which is also referred to as remote backup) for one because it is so convenient and because it is often free as well.

It is going to take a bit of effort on your part when it comes to choosing the right online data backup service solution for you. After all, everyone’s needs are different, and so you are going to need to follow a few easy steps in order to best determine which online data backup service is going to be right for you.

The first thing that you are going to need to do if you are trying to find the right online data storage backup is make a list. You want to find all the best online data backup service solutions and then make a list of maybe around ten, so that you have something to work with, a place to start.

Mozy is name that you are going to want to become more familiar with if you are looking for online data backup services of the highest quality but there are other providers you need to look into as well. This is a simple and safe way to back up all of the important data that you have on one or more computers, and this service makes it easy for you to get online backup for your data, an affordable and secure solution that is easy to use.

These are just a few ideas to get you started and give a few ideas about whats on offer. Business users will of course have far greater needs for backup and remote file access as they have to consider business continuity and disaster recovery options. Do a bit of research and understand what you need before committing to a solution.

For disaster recovery and business continuity you may be better speaking to one of the data recovery services companies as these often are very experienced in the requirements of business backup.

Xerox Phaser 8560MFP – You And Mother Nature Will Benefit From A Network Printer

No matter what group you have, whether you are a large company, a small organization or an independent home business, you will want to own a printer that can handle your high quality printing needs. In this case, you will be happy to know that the Phaser 8560 Solid Ink is available and can fulfill all of your needs. In fact, with the Phaser 8560MFP ink you will be able to handle large jobs with great prints.

The Phaser 8560 is a multipurpose printer, which means it can accomplish a whole host of printer jobs. The Phaser 8560 is able to copy, print, scan and send faxes, allowing you to get a wide variety of jobs accomplished all at once. You have all the functions you will need, eliminating the need to purchase these machines. You will also get the Phaser 8560 MFP ink sticks which are compatible to this machine and made to do a large amount of work, as well as giving you the very best quality.

Using the Phaser 8560 MFP printer means that a business office will be able to reduce the number of machines which they need to work. This will not only open up more space in the office but will drastically reduce the money spent on upkeep and repairs. The Phaser 8560 MFP ink will also run for a lot longer than other ink cartridges, freeing up company funds.

Because the Phaser 8560 MFP printer is created to perform a wide range of tasks, you will be able to meet the needs of all of the people in your office where printing is concerned. This printer holds up to 1500 pieces of paper so that you will not be refilling paper all the time, freeing up staff to do other things. Your printer will also give you 30 pages a minute which means that your work will be done quickly.

Additionally, the Phaser 8560MFP ink gives anyone the ability to print on both sides of a piece of paper. This is not a standard function on most printers and it gives anyone an advantage with this printer. Not only will less paper be used, but the printer helps to be more environmentally friendly.

When using the Phaser 8560 MFP printer your entire office will be able to network to this printer from all of the computers in your network. It can work with both PC’s and Mac computers offering you the opportunity to have any computer you like in your office. You will even be able to scan images efficiently from any computer in your network, an option not usually offered from most printers.

The Xerox Phaser 8560MFP ink will give high-quality documents to anyone using this printer. The Phaser 8560 MFP ink sticks can help to give solid color in images with high detail, turning the documents into something to be valued. Anyone having a need for crisp images could find what they are looking for with this printer.

A Guide To Buying A Registry Cleaner

If you’re thinking about purchasing a registry repair program, but you just don’t know if you actually need one, then this guide will shed some light on the problem. In particular, we are going to discuss whether registry repair programs really are important, some of the possible drawbacks to using one, and what you should try to find in a free registry cleaner. By the time you’ve finished reading this article, you’ll have a better idea about whether you really want to use Microsoft registry cleaners.

Let’s begin by talking about whether registry repair programs are really needed to get your PC running smoothly. If you already have a degree in computing, then you can probably live without a registry repair tool. You can quickly and easily delete these unused keys manually if you’re have some experience or training. You’ll also have the skills to repair frustrating computer errors.

However, if you’re a computer newbie, then you will probably want to use a registry cleaner. It will speed up your computer, fix errors, and generally keep everything running smoothly. Some of these errors are very time consuming to detect using traditional, manual methods – which is why most IT professional agree that it’s easier and simpler to let a registry repair program do all the “heavy lifting” for you.

However, there are several possible drawbacks which may effect your decision to use a registry repair program. Firstly, some computer owners claim that Microsoft registry cleaners can by un-safe to use. This is due to certain programs “accidently” removing registry keys which they consider unneeded, but are currently in use by a particular program.

This can be true with free registry cleaners, because they just don’t have the support and updates associated with “paid” software. This is why it’s a good idea to spend a few bucks and get a decent program. You have probably already spent several hundred (if not thousands) of dollars on your home computer – so why should you spare just a few bucks now?

Now let’s discuss some of the key things to look for in a registry repair program. If you’re running vista, then you need to take a look a Vista registry cleaners. Not all of them are up to date for these operating system, but the best ones are. Avoid using completely free registry cleaners (although free trials are fine).

Make sure you have gotten your money’s worth for your purchase. The best registry cleaners come with extra features like registry defrag, backup options,  and more.

In conclusion, this article has shown you whether you need to use a registry cleaner. Now that you have finished reading this guide, you should know exactly what to look for in a registry cleaner, and also decide if you really do need one.