A Short Guide About Backing Up Your PST File

The following guide will help you know how to backup your PST file.

  • Copy manually your PST file

If you want to copy the PST file, the easiest way to do that is to copy it to another location. Here repair pst file you will learn how to repair your PST file. If you are using Win XP, this file is here:

C:/Documents and Settings/%username%/Local Settings/Application Data/Microsoft/Outlook/

If you do use Windows Vista (or Windows 7), you will find this file here:


After that, just copy the file you will find at the previous location to: another folder, or another file, or some USB flash drive, or some external hard disk, or to a CD-ROM or DVD-ROM.

To restore the data from this file in case of a system crash, open Outlook and go to File Data File Management and select the Data File tab. Check here how to backup pst file to learn how to backup pst file, and here how to repair corrupt PST file how to repair corrupt pst file. Browse for your backup file then open it.

  • If you want to use the PST file from a different location

Normally when Windows crashes it is the files and folders on the C drive which get corrupted. A good thing to do is to move your PST file to another drive than the one you’re using. Then simply set the Outlook path for the file to that other drive. To do that, close Outlook, transfer the PST file from that default folder (see above) then restart Outlook then search for that new location upon seeing the prompt.

It is also a good idea to rename the old Outlook file with a different extension so that you can restore it in case something happens to the relocated file.

  • Import and Export

So with Outlook, you do have a feature that permits you to export your personal folders and to re-import them later if needed. Using the above way, you will be able to export your PST file to a different (and secure) location on your hard disk. After you can re-import that file if needed. To export your PST file, in Outlook go to File Import and Export. Then in the dialogue box coming up, choose ‘Export to a File’. In the next window that comes up, choose Personal Folder File (.pst). On the following dialog box, choose the folders you need to export. Keep the Include subfolders checkbox ticked to ensure that all your folders and subfolders are included in the exported file. In the next window that will pop up, select a name for the file you will export and browse its new location.

Go to ‘File’ – ‘Import and Export’ if you want to import from the backup file. Then on the Dialogue box, choose ‘Import from another program or file’. The next step it to choose ‘Personal Folder File (.pst)’. Browse for your backup file and import it. This way all the settings that were included in your old file will be applied to Outlook.

  • How to use the add-in part of the PST file backup

Microsoft has provided a free Add-in for Outlook which allows you to backup your PST file at the click of a button. That add-in is called ‘Personal Folders Backup’, from Microsoft. You simply have to download and install it. You will see a new option called ‘Backup’ part of your ‘File’ menu. This very useful tool enables you to select the files and folders you want to backup. You can choose also the backup frequency.

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